Paris Antoinette Centralizes Cultural Tours with a Notion CRM

Paris Antoinette organizes cultural tours in Parisian museums for school and private groups. The company managed its operations with scattered Excel files that prevented any overview. With a centralized Notion CRM, Paris Antoinette gained instant visibility over its 50 tours and freed up operational time.

CONTEXT

Scattered Excel files
with no overall picture.

Paris Antoinette offers guided cultural tours in Parisian museums. The activity covers school outings from kindergarten to high school, multi-day thematic projects, and in-class activities. The company manages nearly 50 tours across museums, monuments, and thematic circuits.

The owner managed the entire operation alone but faced a major organizational challenge. A fragmented system: scattered documents, multiple calendars, data spread across different Excel files.

This manual approach prevented any overall view of the business. Time was wasted navigating between files without being able to quickly visualize the status of tours.

APPROACH

Analyze, structure,
centralize.

After a complete audit of existing processes, we analyzed the current data organization and identified critical information flows.

This analysis allowed us to design a data architecture in Notion with interconnected databases: tours, clients, guides, and calendar. The approach prioritized ease of use while maintaining full traceability.

SOLUTION

What we deployed
for Paris Antoinette.

Database ecosystem

Interconnected databases centralizing all operations: venues, routes, tours, contacts, projects, and tasks. Each venue contains multiple routes; each tour corresponds to a route carried out at a given time.

Optimized navigation

Filtered views showing only what matters in each context. No more navigating through endless tables to find information.

Visual indicators

Checkbox-based indicators to instantly verify whether a tour is ready. A single glance identifies missing items.

Integrated tools

Financial calculations to facilitate quotes and invoicing. Quick-action buttons for direct access to the most-used functions.

TECHNICAL

One tool,
perfectly structured.

Notion

RESULTS

From scattered Excel
to instant visibility.

50

Centralized tours

All routes and venues in a single space

100%

Traceability

Complete history in Notion

2 wks

Deployment

CRM operational in two weeks

The system eliminates the risk of information loss and guarantees complete traceability. The owner can now focus on developing their cultural tour offering rather than on repetitive administrative tasks.

CONTACT