Balthazar Agency Restructures Their Notion Workspace

Balthazar Agency, a Normandy-based communication agency specializing in the food & beverage sector, had a useful but disorganized Notion workspace. We restructured their entire workspace with a custom architecture and automated migration of existing data via n8n. The result: clear organization, smooth navigation, and a workspace ready for the next phase of automation.

CONTEXT

A useful Notion
but not functional.

Balthazar Agency is a food-loving communication agency based in Normandy since 2016. Specialized in communication for the food & beverage sector, they support clients in photography, social media strategy, website creation, visual identity, and branding.

Romane, the director, was already using Notion daily. The tool was useful to her, but the workspace had grown organically: scattered information, complicated navigation, difficulty finding the right data at the right time. She reached out to us to restructure her entire workspace and lay solid foundations for improved efficiency.

APPROACH

Understand before
building.

We started by studying how the agency works: their activities, processes, and daily needs. From this analysis, we proposed a Notion architecture fully adapted to their operations. Every database, every view, every page was designed to reflect the operational reality of Balthazar Agency.

SOLUTION

What we
put in place.

Custom architecture

Dedicated databases for each type of information: client projects, companies, contacts, notes, portfolio, resources, and videos. Each database has specific properties adapted to the agency's needs.

Page organization

Central dashboard, project management, companies, contacts, notes, portfolio, and resources. Each page contains filtered views to directly access relevant information without searching.

External collaboration

Separate database for sharing with the external video editor. Real-time tracking of video project progress, without granting access to the entire internal workspace.

Automated migration

Data transfer from the old workspace to the new one via n8n. No manual re-entry, no data loss. The agency's work history was preserved in the new structure.

TECH

The tools
used.

Notion

n8n

RESULTS

A workspace
that works.

Clear

organization

Every piece of information in its place

Smooth

navigation

Context-filtered views

Easy

collaboration

Secure external sharing

Romane now has a structured workspace that accurately reflects how her agency operates. She can find any information in a few clicks, easily share with external collaborators, and most importantly focus on her work rather than managing her tool.

The workspace is also ready for the next step: automating repetitive processes.

Clement understood my needs very quickly thanks to his experience. He immediately put me at ease. He proposed a Notion project adapted to my needs. He was very fast and the service is top-notch! Highly recommend!

Romane

Director, Balthazar Agency

CONTACT